Batches

Batch Module - Mailroom Management System

The Batch module is used to create and manage parcel batches in a structured way.

Key Features

• Vendor Selection

  • Users must select a courier vendor while creating a batch.
  • Each batch is linked to a specific vendor.
  • Ensures vendor-wise data separation and prevents mismatch.

• Digital Signature

  • The system allows capturing a digital signature from the vendor.
  • Used for verification and proof of handover or approval.

• Number of Items

  • Users can define the total number of items in a batch.
  • Controls the maximum number of parcels allowed in the batch.
  • Prevents adding more items than defined.

• Batch-wise Parcel Management

  • Parcels can be added only to the selected batch.
  • Enforces item limits based on defined quantity.

• Validation Rules

  • Required fields must be filled before submission.
  • Prevents invalid or incomplete batch creation.

Add New Batch (Modal Form)

The system provides an "Add New Batch" modal for creating a new batch. This modal contains the following fields:

• Batch ID

  • Auto-generated unique identifier for each batch.
  • Read-only field.

• No. of Items

  • Required field.
  • Defines the maximum number of parcels/items allowed in the batch.

• Date

  • Required field.
  • Used to record the batch creation or processing date.

• Courier Vendor

  • Required dropdown field.
  • User must select a vendor; batch will be linked to this vendor only.

• Reference Number

  • Optional field.
  • Can be used for tracking or external reference.

• Signature

  • Area to capture the vendor’s digital signature.
  • Includes a clear option to reset signature input.

Batch Listing (Table View)

The system displays all created batches in a tabular format for easy management and tracking.

Table Columns

• Actions

  • Perform operations like view, edit, or manage batch.

• Batch ID

  • Unique identifier for each batch.

• No. of Items

  • Total items assigned to the batch.

• Date

  • Batch creation or processing date.

• Courier Vendor

  • Vendor associated with the batch.

• Reference Number

  • Optional tracking reference.

• Signature

  • Displays stored vendor signature.

• Created At

  • Timestamp when batch was created.

• Updated At

  • Timestamp of last modification.

Listing Features

• Search

  • Global search to filter batches by any field.

• Sorting

  • Column-wise sorting (ascending/descending).

• Pagination

  • Navigate through multiple pages of batch records.

• Entries Control

  • Select number of records displayed per page.

• Refresh

  • Reload latest batch data.

• Add New Batch

  • Quick access button to open batch creation modal.

Actions

• Create

  • Saves the batch with validation.

• Clear (Signature)

  • Clears the signature pad.

• Close

  • Closes modal without saving.

• Row Actions

  • Manage individual batch operations from listing.

Benefits

• Maintains data accuracy
• Enforces vendor-based restrictions
• Prevents over-allocation of items
• Provides secure verification using digital signatures
• Improves tracking and batch management
• Enhances usability with search, sorting, and pagination